Effective Board Meetings Adopting Habits That Can Help

Like any body of individuals charged with overseeing the operation of a corporation, it is necessary for co-op and

condo board members to meet on a regular basis. But just coming together at a set time and place does not guarantee an effective meeting. Rather, there are certain guidelines that boards can adopt to ensure that their meetings are harmonious and productive and that they do not drag on indefinitely.

Short and to the Point

The first thing board members have to understand is why the board exists at all, advises Howard Schechter, a partner in the Manhattan law firm of Schechter Brucker, PC. It is the purpose of a board of directors or managers to set policy for their building, and to direct the professional management they have engaged to run the building, and that's what they should be doing during their meetings.

Schechter's advice is well taken in light of the fact that some board members mistakenly use board meeting time to air their own personal grievances or to talk about matters that are not germane to the issues of the moment. By understanding and remembering the purpose of the board and why it has assembled, its members can assume the appropriate attitude to conduct business and get home at a reasonable hour.

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5 Comments

  • who is suppose to run the condo meetings, the board members or the management company?
  • Who runs the Board meetings really depends on the strength and involvement of the Board at hand. Some Boards prefer to just show up at the meeting with a package prepared by the manager with all of the information for the meeting in the management package. Other Boards prefer to run everything during the month through committees composed of Board members and have the manager at the meeting for any questions that may come up and to clarify where needed. The bylaws may state that the President runs the meeting, but I think that it is really up to each individual Board to decide what is best and most efficient.
  • We can identify with the situation Sarine mentions. By the very fact we dare to disagree with anything, we are subjected to "creative fines" and the like. We don't even think "they" have any say since our bylaws demand 3 Board members, but we only have 2. It is quite suspicious the two defend the management company in their extreme disregard for the property, but then unfairly charge us for licensed work done by their unlicensed employees. The acting treasurer is the only one with the key to the laundry machines and has no one checking the collected amounts!? Etc., etc., etc!?!?!?
  • I wonder what your take is on open meetings. Are shareholders/unitowners invited to attend? Are they allowed to make comments? Are they allowed to attend the entire meeting? Is there some small portion of the meeting that relates to litigation or personal matters such as a specific personal matter concerning a unitowner that should be discussed in private? Is everything else discussed in an open meeting?
  • What about the manager being present for the entire board meeting. As a board member I feel that only the elected board members should be present for the bulk of the meeting. The manager should give the report in the early portion of the meeting and then dismiss himself.