Keeping the Beat The Importance of Meeting Minutes

In any co-op or condo association, as with any decision-making body, meetings are essential for influencers to gather and make choices that best represent the interests of their communities.

However, these meetings do not—and cannot—happen in a vacuum. Every person who is affected by the decisions made therein should be privy to the discussions, regardless of whether or not they are available to attend the meetings.

This is why recording accurate, in-depth meeting minutes is imperative. What, though, should be included in these meeting minutes? What is superfluous and should therefore be excluded? What legalities are at play when recording meeting minutes? Who should be doing the recording?

The Basics

Firstly, an association should know that meeting minutes are required by law; there’s no way around them unless an association wants to establish its designated meeting area as a hotbed for corruption and vice.

“Section 624(a) of New York's Business Corporation Law requires a corporation to keep minutes of the proceedings of its shareholders and board," explains Martin Kera, a partner in the Manhattan-based law firm of Kera & Graubard. "The board should also check the bylaws of the corporation for requirements.”

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